Guides

The questions that come up most in building and estate management: dues, collections, bank reconciliation, operating budgets, periodic inspections and transparency. No sign-up needed.

• Dues & shared-expense management

  Dues (shared expenses) cover the shared costs of a building or community: cleaning, lighting, lift maintenance, security and a reserve fund. Fair management starts with a clear method: decide how each cost is shared (equally per unit, by share/area, or by occupancy) and write it down, so every resident can see the basis.

• Collections & statement tracking

  A statement (account ledger) is the running record of what a unit or person has been charged and what they have paid. Good collection starts here: every charge and every payment posted to the right account, in order, so the balance is never a guess. When a resident asks "what do I owe?", the answer should take seconds, not a search through receipts.

• International bank statement import (camt.053, MT940, CSV, Excel, PDF)

  Typing bank payments in by hand is slow and error-prone. Importing the bank statement directly is faster and more accurate — the file your bank already produces becomes your collection record. Flatmine reads the international standard formats so you are not tied to one bank or country: camt.053 (ISO 20022 XML), MT940, CSV and Excel — and it can even read a receipt image or PDF with AI.

• Manager–resident transparency

  Most disputes in a building are not about money — they are about not seeing where the money went. Transparency is the cure: when residents can see that charges are fair and spending is recorded, trust replaces suspicion. The goal is openness about the whole, without exposing any individual.

• Annual operating plan and budget

  An annual operating plan is the written answer to two questions: what will this building spend next year, and where will that money come from. In Türkiye the Condominium Law (KMK art. 37) makes it the manager’s duty; in Germany the equivalent is the Wirtschaftsplan under WEG §28. The name changes across borders, the logic does not: plan first, spend second.

• Periodic inspections and mandatory insurance

  Some things in a building are not a preference but an obligation: the annual lift inspection, measurement of the lightning protection and earthing systems, the refill date on fire extinguishers, the gas installation check. What they have in common is that forgetting them costs liability rather than money — after an accident, the only valid answer to “where is the inspection report?” is a report obtained on time.