Annual operating plan and budget

An annual operating plan is the written answer to two questions: what will this building spend next year, and where will that money come from. In Türkiye the Condominium Law (KMK art. 37) makes it the manager’s duty; in Germany the equivalent is the Wirtschaftsplan under WEG §28. The name changes across borders, the logic does not: plan first, spend second.

A good plan is line by line. Cleaning, lift maintenance, electricity, security, insurance and a reserve fund each get their own row, with an annual figure beside it. Income sits on the other side: dues, plus any rental income. Divide the total by the number of units and you have the monthly charge per unit for that year — when a resident asks why the dues are what they are, this table is the answer, not an estimate.

A plan is not in force until the owners’ general meeting approves it. That is why the record must carry a resolution number, a resolution date and a signatory; without them a budget is only a draft. Spending authority flows from the same place: the manager spends within the lines and amounts the meeting approved, not at their own discretion. Flatmine keeps those fields mandatory — no approval data, no approved budget.

The real value appears during the year. Actual spending in the ledger matches the planned line through the same category name, and the variance table builds itself: which line has overrun, which is under, and in which month. If a third of the year has passed and half the budget is gone, you see it that month rather than in December. That is what tells you when to call a meeting.