Periodic inspections and mandatory insurance

Some things in a building are not a preference but an obligation: the annual lift inspection, measurement of the lightning protection and earthing systems, the refill date on fire extinguishers, the gas installation check. What they have in common is that forgetting them costs liability rather than money — after an accident, the only valid answer to “where is the inspection report?” is a report obtained on time.

Insurance belongs on the same shelf. Mandatory earthquake cover in Türkiye (DASK) and common-area policies live by their expiry date; leave a single day uncovered and damage on that day is not paid. Policy number, insurer, start and end date should sit in one place — not in a filing cabinet, but in a record that can be handed over when the management changes.

The right method is a register, not a calendar. For each inspection and policy you record the type, the company, the date range and the result (pass, conditional pass, fail); a conditional pass stays open until the defect is closed. How many days ahead it should warn belongs in the record too, because a lift inspection and an extinguisher refill do not need the same lead time.

An overdue inspection is no longer a reminder — it is work: it needs an owner, a date and a tick when it is finished. At this point Flatmine can open a task by itself if you switch that on; the task it opens is badged “opened by the system” and can be cancelled. Only the record is automatic — sending a formal notice, spending money and choosing a contractor always stay a human decision.