PREMIUM PROPERTY MANAGEMENT
Dues, accounts, residents and structure - one panel for residential complexes, apartments, condominiums, HOAs, housing co-ops, shopping malls and mixed-use spaces. Multilingual, secure and fast.
4.5SMS, card payments, e-signature, cameras, your own domain — every service that costs money is born CLOSED. Opening one requires the owners’ meeting resolution number, its date and the signatory; a manager cannot open a spending door alone. Authority is granted by resolution and withdrawn by a single resolution.
Residents see totals only: collected, outstanding, rate. Which unit owes how much never reaches a dashboard, an announcement or a public page. Privacy is not a setting you switch on — it is the rule the product is built on.
Payments go straight to the building’s own account. Flatmine opens no intermediary account, receives no card details and takes no commission; it only stores the definition and hands the payer to the bank’s or the provider’s own secure page. The commission-free route (IBAN + reference, QR code) always stays open.
Turkish, English, German, Arabic and more - in your residents’ language.
Free up to 60 units — no fee at all for buildings and small communities. For professional management and large complexes, numbers and terms are set with your application.
Authorized residents open the parking gate or barrier from the app; every opening is logged : who, when, result.
Residents report faults; every step is tracked to faster resolution.
One flow from notice to minutes: owners check in by scanning a QR code, the quorum is worked out for you, and the minutes are ready the moment the meeting ends. Paste your Zoom, Meet or Teams link and the room and the remote attendees become one meeting.
Every adopted resolution is numbered into the register and never deleted. A new owner sees "what has been decided here" on a single page.
Voting weight per unit; quorum and majority are computed by your country’s rule — ownership share under KMK, double majority under WEG.
Site security, access logs and visitor tracking in one panel.
Shifts, leave, timesheets and cash advances in one place.
Elevator, security and insurance contracts; end dates reminded.
Licence, inspection, insurance and service dates on one card.
Register assets and assign them to staff; returns are logged.
Approved bookings for pool, gym and meeting rooms.
Residential and mall rent: turnover components, accruals, late fees.
Privacy-compliant check-in records; see who is at the gate now.
Parcels taken at the door are logged; residents get notified.
Allocate by sub-meter readings; EU EED-compliant statements.
Announcements on one board; for-sale/for-rent listings on a residents-only board; never published externally. Send an announcement to a block, floor, unit, role or individually picked people; optionally it also arrives as a phone notification.
30+ ready reports; column filters, PDF and Excel export.
camt.053 statement import; automatic matching by IBAN.
If your accountant sent a sample file and said "send it in this shape", pasting it is enough: the delimiter, column headings, field types and fixed widths are worked out and the template is built. Add or remove columns; change each name, type and length. When the standard changes you update the template, not code. If a standard document is required, it also builds the XML skeleton of header, account list and entries.
The answers to the resident's three questions stay on file: how many quotes, was it the cheapest, and if not, why? At least three quotes by default; below that an exception needs a board resolution. Firms that never replied are recorded too. Emergency work skips the quotes but must be ratified afterwards.
Roof, lift, facade - set money aside in advance so that nobody is hit with a large sum on the day it is needed. You tick one line in the dues template: each payment moves that share into the fund by itself, and an expense paid from the fund is deducted with one click. The opening, added, used and closing table comes out ready for the German Erhaltungsrücklage under WEG §19, the Spanish fondo de reserva under LPH 9.1.f and Turkish condominium law art. 20/b.
Estimated yearly income and expense, the share per unit and board approval - the operating plan under Turkish condominium law art. 37, the Wirtschaftsplan under German WEG §28, the annual presupuesto in Spain. Actuals are derived from the ledger; items spent without ever being budgeted are listed too.
Lift inspections, fire extinguishers, generators, water tanks, lightning rods and building policies in one register. The result is kept as well: passed, passed with conditions, failed. What is due soon is reminded; what is overdue turns red.
Work the management starts is tied to a person and a date and lands in the agenda. The attention strip on the dashboard shows overdue tasks, late inspections, emergency spends still awaiting ratification and budget lines over plan. Detected by code, not guessed.
Automatic backups; new modules are included on their own.
Appointments, holidays and service calendar; dates reminded.
Sample meeting notices, minutes and payment reminders in 10 languages; download the PDF and use it with your own details.
A single public page: contact details, location, office hours and announcements. Fill it in with the wizard and publish it at a free address or on the building’s own domain. Resident data is never published.
Management-to-resident SMS, WhatsApp and the building’s own email. Resident consent comes first; every message is signed and logged.
Every notice records who received it and when ; evidence, not assumption.
Owners’ board, audit and committees: memberships, meetings and numbered resolutions in one register.
House rules with violation records: detection, notice and outcome follow a fair, transparent process.
And more: Cash advances, timesheets, leave and shifts, custody ledger, suppliers, job descriptions, areas of responsibility, roles and permissions, application intake, dues template library, period generation, late-fee processing, reversal entries, per-person allocation, multi-site management, unified invoice entry, warehouse and stock tracking, staff shuttle planning, building and facility management, tender and quote comparison, annual operating plan and budget variance, periodic inspection and insurance policy tracking, task assignment, accounting export templates.
Flatmine runs on Google Firebase/Cloud infrastructure with TLS-encrypted connections. Sign-up is invitation/approval gated and every user is limited by role-based permissions to their own community. Residents only ever see their own balance; individual debts are never exposed. Designed in line with GDPR and Turkish KVKK principles.
4.5· 4 reviews
“Aplicația este ușor de utilizat și de înțeles și are, de asemenea, o gamă largă de opțiuni lingvistice.”
— Guest
“looks good for sites”
— Guest
“Her işlemi tek yerden halletmek çok kolaylaştırıcı”
— Guest
“Kullanımı öğrenmek zaman alabilir çok kapsamlı. Fazlası var ekisliği yok da yaşım fazla basit kuklllanmayı sağlayacak menüler iyi olur”
— Erdn_bsbug
Owners, residents, property managers and management companies open Flatmine every month for dues, requests and meetings. Advertise on the public pages and inside the app.
Image or video, landscape or portrait — best fit is 5:4 landscape (1200 × 960); portrait creatives get their edges filled with a blurred copy, never cropped.
Yes. Click "See the live demo", pick your language and explore a fully set-up demo instantly in read-only mode - no sign-up, credit card or installation.
Yes. Flatmine auto-detects and imports camt.053 (ISO 20022), MT940, CSV and Excel, and can even read receipt images/PDFs with AI to match payments to units.
Flatmine works in any browser on phone, tablet and desktop (fully responsive), so you can manage from anywhere with your login.
Yes. Completely free up to 60 units - no setup fee, no credit card. For larger buildings and professional management, unit and manager numbers are set with your application.
No. During setup you pick the package closest to your property and the menu is built accordingly: a small apartment building never sees tenders, a shuttle fleet or accounting export. The table below shows what each package turns on.
| Module | Apartment | Estate | Residence | Mall | Cooperative |
|---|---|---|---|---|---|
| Banks & statements | ✓ | ✓ | ✓ | ✓ | ✓ |
| Budget (operating plan) | ✓ | ✓ | ✓ | ✓ | ✓ |
| Spending delegation | — | ✓ | ✓ | ✓ | ✓ |
| Accounting export | — | — | ✓ | ✓ | ✓ |
| Advances | — | ✓ | ✓ | ✓ | ✓ |
| Leases | — | — | ✓ | ✓ | — |
| Late fees | ✓ | ✓ | ✓ | ✓ | ✓ |
| Personnel | — | ✓ | ✓ | ✓ | — |
| Assets & inventory | — | ✓ | ✓ | ✓ | — |
| Parking | — | ✓ | ✓ | ✓ | — |
| Amenities | — | ✓ | ✓ | — | — |
| Shuttle fleet | — | — | ✓ | ✓ | — |
| Visitors | — | ✓ | ✓ | ✓ | — |
| Parcels & deliveries | — | ✓ | ✓ | ✓ | — |
| Security Center | — | ✓ | ✓ | ✓ | — |
| Procurement & contracts | — | ✓ | ✓ | ✓ | ✓ |
| Meetings & minute book | ✓ | ✓ | ✓ | ✓ | ✓ |
| Committees & violations | — | ✓ | ✓ | ✓ | ✓ |
| Polls | — | ✓ | ✓ | — | ✓ |
| Messaging | — | ✓ | ✓ | ✓ | ✓ |
| Listing board | — | ✓ | ✓ | ✓ | — |
| External services | — | — | ✓ | ✓ | — |
| Building web page | — | — | ✓ | ✓ | — |
This is only about convenience: a module that is off has not been deleted, and you can switch it on or off in Settings at any time. Dashboard, dues & collections, the income-expense ledger, reports, announcements and requests are on in every package.
Set up in minutes and create your first dues plan.
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